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OFFICE OF THE CLERK OF TYNWALD

INTERN PROGRAMME

CORPORATE AND ENGAGEMENT SERVICES

​ FURTHER PARTICULARS

Post:                          Parliamentary Intern

Section:                      Corporate and Engagement Services

Grade:                        Parliamentary Intern

Salary:                        £20,402 (Pay Band 2; Spine Point 11)​

Pattern of Working:      This is a full-time post – 37 hours per week. Alternative working arrangements will be considered, subject to meeting the needs of the Office of the Clerk of Tynwald. The post holder may occasionally be required to work evenings and weekends by arrangement.

Responsible for:           No formal line management

Closing date:               Friday 24th June 2022 at 5 pm

Start date:                  September 2022

 

About this role 

We are looking for a Parliamentary Intern to join the Corporate and Engagement Services Division in the Office of the Clerk of Tynwald.  The Corporate team focuses on administrative, governance and organisational type services to Tynwald Members and the Office of the Clerk of Tynwald. The Engagement team delivers internal and external activities with a focus on delivering outreach events as part of an annual events programme; supporting inter-parliamentary activities. 

This role requires both a customer and administrative skillset giving you the opportunity to develop in a variety of areas with a focus on corporate and governance within a small organisation.

This one-year intern post is an initiative developed to provide an opportunity for training and to gain experience of the full range of activities and services undertaken in a modern parliament. The post-holder will work primarily within the Corporate and Engagement Services team, but will have the opportunity to spend time within the other Tynwald Office teams and to work with the Clerks. 

Details of parliamentary practices and procedures and the work of the Office of the Clerk of Tynwald can be found in the Tynwald Companion which is available from the Tynwald Website https://www.tynwald.org.im/links/tls/TC/Pages/C13.aspx  ​

The work of this small office is varied and the post holder will be expected to contribute to other tasks, cover for other team members and, on occasion, to assist with work in other areas of the Clerk of Tynwald’s Office.

Main Tasks and Responsibilities 

Corporate

a. Administrative support for the Presiding Officers (the President of Tynwald and the Speaker of the House of Keys), Members of Tynwald, and the Clerks. Support to include diary management, document and letter production, document management, meeting set up (technological and hospitality).

b. Maintaining information and records in accordance with data protection and office policies and procedures. 

Engagement

c. Acting as a contact point welcoming on-Island and off-island visitors to Legislative Buildings, finding information and answering queries.  

d. Contributing to arranging and hosting the annual Tynwald Day ceremony and many of the surrounding activities.

e. Maintaining the welcome area including monitoring stock in the gift shop and maintaining supplies.

Working in a Team

f. Administrative and secretarial support within the Corporate and Engagement Team for its functions including external and inter-parliamentary activities of the Manx legislature, including events, visits and conferences. 

g. Cover for colleagues in the Corporate and Engagement team including reception cover, administrative support and finance administration.

The Successful Candidate 

The following criteria are essential: 

flexible and willing to undertake a range of duties

confident when dealing with members of the public

experienced user of Microsoft Office and social media applications

impartial and discreet

keen to consistently deliver work of the highest quality and with excellent attention to detail

strong oral and written communication skills

adaptable and able to respond to change in a proactive way

ability to organise and prioritise own workload

ability to command the confidence of Members of Tynwald, colleagues and the public

the ability to work as part of a team

ability to multitask

ability to manage your time and work

The following criteria are desirable: 

Experience organising events

Experience with budget management

Experience of writing for external release 

Experience of infographics and data visualisation 

Experience of multimedia design 

 

Knowledge of Manx history, culture and/or politics ​

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