OFFICE OF THE CLERK OF TYNWALD
LEGISLATIVE SERVICES - TABLE AND PUBLICATIONS
Division: Legislative Services
Grade: £20,402 (Pay Band 2; Spine Point 11)
Pattern of Working: This is a full-time post – 37 hours per week. Alternative working arrangements will be considered, subject to meeting the needs of the Office of the Clerk of Tynwald. The post holder may occasionally be required to work evenings and weekends.
Responsible to: Table and Publications Manager (Andy Cooke)
Responsible for: No formal line management
Closing date: Friday 24th June 2022 at 5 pm
Start date: September 2022
Interviews will be held the week beginning 11 July 2022
About this role
We are looking for a Parliamentary Intern to join the Table and Publications Team, part of the Legislative Services division of the Office of the Clerk of Tynwald. The team delivers professional administrative support for parliamentary sittings, including creation of Order Papers and Question Papers; maintenance of the Tynwald Register of Business and Written Question system; managing the Listen Again and Live streaming service and production of Hansard – known more formally as the ‘Official Report of Proceedings’ – the ‘essentially verbatim’ record of everything said by Members during parliamentary sittings, amongst other duties.
This one-year intern post is an initiative developed to provide an opportunity for training and to gain experience of the full range of activities and services undertaken in a modern parliament. The post-holder will work primarily within the Table and Publications team, but will have the opportunity to spend time within the other Tynwald Office teams and to work with the Clerks.
Details of parliamentary practices and procedures and the work of the Office of the Clerk of Tynwald can be found in the Tynwald Companion which is available from the Tynwald Website https://www.tynwald.org.im/links/tls/TC/Pages/C13.aspx
This role is both customer focused and administrative, with an emphasis on providing excellent service to Members of Tynwald, the Clerks and to visitors and members of the public. The work of this small office is varied and the post holder will be expected to contribute to other tasks, cover for other team members and, on occasion, to assist with work in other areas of the Clerk of Tynwald’s Office.
This role will give you the opportunity to develop a range of skills in a very dynamic team.
Main Tasks and Responsibilities
Dealing with a variety of queries which vary in complexity; and the post-holder may be expected to deal with some of the more detailed requests for information from Members of Tynwald, Committees, Clerks, Isle of Man Government staff and the general public
b. Assisting in the production of the Votes and Procedures
Votes and Proceedings are the official record made by the Clerk or Secretary of papers laid and decisions made at sittings in each of the three Chambers.
c. Hansard recording and production
All sittings of the Manx legislature are digitally recorded by various electronic means. Verbatim transcripts are then produced via Automatic Speech Recognition (ASR) which must be thoroughly checked and edited by the Hansard team, to ensure accuracy against the original audio. Standardised ‘Hansard style’ is applied to the formatted text, ready for publication to the Tynwald website. Accurate, timely production is essential to the publication of Hansard reports.
d. International work
Tynwald has an active international presence and regularly receives visitors. The Hansard team provides draft reports to several other legislatures, including Gibraltar and Guernsey. The post-holder will be involved in such service provision. Staff also take part in conferences internationally and in the British Isles, which may provide further opportunities.
e. Tynwald Website and Public Information
The maintenance and development of the Tynwald website is all done in-house and all staff are involved to varying degrees. This includes the Hansard library, Twitter updates, Listen Live/Again facilities and individual Committee webpage updates. Alongside the e-development there will be a complementary range of printed publications with which the post-holder may assist.
f. Other publications
Proofreading reports and in-house publications whilst working within an editorial style guide. Creating content for in-house publications. Preparing website and social media updates
Working in a Team
g. Cover for colleagues in the Table and Publications team.
h. Managing and contributing to specific projects as required by the Clerk of Tynwald and taking a full and active part in any cross-team working required
Other duties may be specified by the Clerk of Tynwald from time to time.
The Successful Candidate
The following criteria are essential:
• Excellent organisational skills, with the ability to manage multiple tasks.
• Keen to consistently deliver work of the highest quality and with meticulous attention to detail.
• Ability to organise and deliver set administrative procedures and rolling tasks.
• Ability to organise and prioritise own workload, manage own time and keep to tight deadlines.
• Strong IT skills particularly in the use of Microsoft Office.
• Ability to work collaboratively as a team player, sharing skills and knowledge.
• Ability to command the confidence of Members of Tynwald, colleagues and the public.
• Ability to act with impartiality and discretion.
• Flexible outlook with a willingness to take on new challenges.
• Ability to work occasional evenings to cover sittings and Tynwald Day.
The following criteria are desirable:
• Experience of following administrative processes, in a private/public sector, or academic environment.
• Evidence of continuing professional development in any discipline.
• To be familiar with providing information via multimedia platforms.